Leasing & Property Operations
Manage every lease in one place: residential and commercial, single or multi-unit, direct or sub-leased. Rent, VAT and charges are calculated for you, documents are generated in a click, and nothing slips past a renewal date.
At a glance
- Residential and commercial
- Multi-unit, multi-year contracts
- Automatic rent, VAT and charges
- Renewals and terminations
- Move-in, move-out and settlement
From enquiry to signed contract
Leasing and sub-leasing
Run residential and commercial leasing, including sub-leasing arrangements, on one integrated platform.
Proposals and offers
Issue proposals at standard rental rates or as approved discounted offers, with approval controls on every exception.
Unit reservation and booking
Reserve units against an advance or booking deposit, so a unit can never be promised twice.
Tenancy contracts
Single-unit and multi-unit, residential and commercial, single-year and multi-year contracts, all from one screen.
Automatic rental calculations
Rent, discounts, VAT, service charges and other fees are calculated by the system, removing manual errors.
Flexible instalment plans
Configure instalment schedules to match each agreement, with cash, cheque, bank transfer and card payments supported.
During the tenancy
Digital contract records
Signed contracts, IDs and supporting documents are stored against the tenancy, ready when anyone needs them.
Contracts, invoices and receipts
Print professional contracts, invoices, receipts and acknowledgements directly from the system.
Amendments and extensions
Handle rent revisions, unit changes, amendments and extensions while keeping the full history.
Contract charges
Manage recurring and one-off charges, penalties, utility charges and maintenance fees against each contract.
Disputes and cases
Record, follow and resolve tenant disputes with the complete communication and resolution history.
Vacancy monitoring
See vacant units in real time, with ageing analysis to support occupancy planning.
Renewal, exit and settlement
Renewal tracking
Expiring contracts are flagged well in advance, so renewals are agreed before units fall vacant.
Termination workflow
Termination requests follow an approval process that applies your policies consistently.
Move-in and move-out
Track handovers, inspections and occupancy events for every unit.
Key handover and pre-settlement
Record key issue and return, inspections and pre-settlement checks before closing a contract.
Final settlement
Settle outstanding balances, deposits, charges and adjustments accurately when a tenancy ends.
Renewal and termination dashboards
One view of upcoming renewals, expiring contracts, pending terminations and units awaiting handover.
What management sees
Leasing is automated and also fully visible to management, with dashboards, automatic reports and exception alerts.
Daily activity summary
New contracts, renewals, amendments, terminations, reservations, move-ins, move-outs and settlements, summarised every day.
Scheduled management reports
Reports sent automatically by email, daily, weekly or monthly, by department, portfolio, region or business unit.
Occupancy and vacancy intelligence
Occupied, vacant and reserved units, occupancy percentage, vacancy ageing and upcoming vacancies across all properties.
Renewal and expiry tracking
Contracts due, renewals pending approval, overdue renewals, renewal conversion rates and units at risk of vacancy.
Automatic penalties and charges
Late renewal fees, extension charges, amendment fees, cheque bounce charges and late payment penalties, applied by rule.
Cheque and payment monitoring
Due, deposited, cleared and returned cheques, overdue balances and collection performance, with alerts on exceptions.
What your organisation gains
The improvements this module is designed to deliver. Results depend on scope, data quality and adoption.
- The complete leasing lifecycle automated
- Faster contract processing and approvals
- Less paperwork and fewer manual errors
- Higher occupancy and better revenue control
- Better service for tenants
- A complete audit trail on every contract
Connected modules
Every Mithaq ERP module shares one database, so information entered once is available everywhere it is needed.
- Accounting & Financial ManagementIntegrated accounting where leasing, procurement and operations post to the ledger automatically.
- Legal Case ManagementLegal cases against tenants opened from the contract, with deadlines, bilingual letters and cost recovery.
- Reports, Dashboards & ForecastingExecutive dashboards, MIS reports, market rent benchmarking and revenue forecasting, with AI on top.
All Mithaq ERP modules
See Leasing & Property Operations working with your own processes.
Book a guided demonstration. We will walk through this module and show how it connects with the rest of Mithaq ERP.